8 Mesmerizing Tips You Need to Know While Buying Printer for Business

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Technology has made our day-to-day life simple, with this you can solve every query effectively.

Printers have become an important asset in every sector. Now, businesses do all their tasks effectively and get the desired output within less time. As a result of this, many reputed brands like Dell, HP, Epson, and Brother introduced many printer models for home or office use.

But you may be confused about your choice of selecting the right printer device for your business. Which model to choose and what are its specifications? It matters the most before you plan out buying a new device or upgrading the existing one for your business.

Get a detailed troubleshooting guide and support for your branded printer device from the professionals of Printer Helpers.

Sometimes, selecting the perfect model for your business is trickier as you may think. But there are several aspects or factors that you may consider while planning for purchasing the right printer machine for your business. If you don’t get the things done, you can easily get trapped in some trouble after ignoring the issues continuously.

Are you looking for a brand-new printer machine for your home or business?

Confused with the different models. Then, this post is for all of you.

Key Tips to Remember While Buying a New Printer for Your Business:

Key Tips to Remember While Buying a New Printer for Your Business

Tip #1. Budget

One of the foremost things that you’ll consider while making your decision of purchasing a printer device for your business is budget. As we all know that printer’s overall costs fluctuate day by day. Yet, the problem of budgeting for a printer extends beyond its original cost. You should also think about the cost of refill ink in the long run.

It’s not uncommon for the inexpensive printer machine to use the most costly ink; it’s how the producers make money. So, when you go to your local Best Buy, do a little internet research that’ll help you a lot.

Please ensure the replacement cartridges are comparable in price to other models in the same price range. It’s also worth seeing whether you can get third-party ink cartridges for your printer and if the ink cartridges can be refilled. It’s important to note that using non-approved ink cartridges may void your warranty.

Tip #2. Ink Types

Once you mark your budget for your business, then you need to focus on the types of ink cartridges that are considered the main asset of a printer. Choosing the right ink for your printer machine. As a result of this, there are some Ink cartridges, some of them are listed below:

 icon-angle-right Two Ink Cartridges

There’s a black cartridge and a color cartridge that’s all-in-one.

 icon-angle-right Four Ink Cartridges

There are three distinct cartridges for cyan, magenta, and yellow, as well as a black cartridge. The CMYK color model is shown here.

 icon-angle-right Inkwells

Without using cartridges, the printer uses big, reusable wells to store ink.

If you don’t want ink printers, you can simply opt-out laser printers as they use toner instead of ink. Along with that, laser printers may generate smoother transitions and produce cleaner images as compared with the Inkjet printers. The best setup for you is determined by just how you choose to use your printer. A two-cartridge printer may be enough if you want to print a lot of text files with few colors.

Tip #3. Print Quality

It’s also a great factor for you to keep in mind while buying the printer device as per your needs. Printing quality is main. While you choose the right printer for your business, you need to test the overall print quality. Let’s say you are selecting the Hp envy 7855 photo printer, so you need to test its paper print quality in terms of ink, text color, and all that.

Laser printers deliver the best-quality print quality, but they are quite higher in cost and also the running costs. Print quality is influenced by several factors, including the printhead’s layout, the printer’s driver, and ink quality. The DPI (dots per inch) of the printer is the most important metric to seek for (dots per inch). It describes how well a machine can reproduce the pixels in a given image.

On average, the Inkjet printer’s resolution ranging from 600 x 600 DPI to 4,800 x 4,800 DPI.

Tip #4. Print Speed

We’ve all waiting expectantly for a printer machine to finish a document. It’s aggravating.

If you print frequently, particularly files with dozens of pages, print speed will be a critical consideration in your purchase intention. This critical factor creates an obstacle during your printing process.

If you are planning to choose laser printers or inkjet printers, then you need to test the print speed of the machine. To know more, printing speed is measured in pages per minute or (PPM).

Sheets of text and pages of graphics will have distinct PPM speeds on a printer. When looking at a package in a store, though, you’ll often only notice one PPM value. It refers to the number of pages of black text that a printer can output in a minute.

Tip #5. Connectivity Concerns

Connectivity is also mentioned as the main concern that almost every buyer should keep in mind. Before moving forward ask these questions yourself:

  • Q1. Where are you going to print from?
  • Q2. Which devices are you going to print from?

Wired connection-enabled printers are available in the market. They include a USB port to connect to your personal computer. Some versions, on the other hand, include Wi-Fi and Bluetooth capabilities. Machines that support Google Cloud Print and Apple AirPrint are becoming more common. Bluetooth is ideal for printing from mobile devices that are close by.

Tip #6. Know how much you’ll print

You need a printer device that can handle multiple pages or print jobs. If you’re not sure how much it is, look for a status page on your existing printer that provides the lifespan page count. Then multiply by the length of time you’ve had it.

If your printer doesn’t have a page count or your workplace used it to produce a much more or less than it is now, you can approximate how very much you produce based on the number of papers you buy. Please remember that simultaneous printing (printing on both sides of a page) qualifies as two pages, not one.

Tip #7. Check the Duty Cycle

The duty cycle in the printer machine is also an important factor that you need to keep in mind. Now, most printer devices should provide a monthly duty cycle in their specs sheet. This is not the maximum number of pages each month that is advised.

It’s the most you can print without increasing repair costs, but it’ll still result in a reduced lifespan. The monthly duty cycle should be at least three times the number of pages you actually print per month, according to the rule of thumb.

Tip #8. Inkjet vs Laser

At last, you should be very much clear about the technology that is opt-out i.e. Laser or inkjet.

Inkjet printer devices use small droplets of ink to spray onto paper. Inkjet printers are typically less expensive and compact, and they can print both text documents and high-quality colored images, particularly photos. However, affordable inkjet printers will wind up costing you a fortune in the long run.

Color inkjet printers are widely used in the sector as they can publish the majority of the essays, piecharts, and glossy photos. Today’s inkjet printers and all-in-ones are also rapid, with print speeds that often match or exceed those of laser printers.

Wired connection is available on all printers on the market. They use a USB port to connect to your computer.

Laser printers are systems that make prints by melting toner powder into paper. Laser printers are more expensive upfront than inkjet printers, and they require more pricey toner cartridges, but they are still a more cost-effective alternative in the long run due to their lower cost per page and speedier print rates.

According to your requirements, choose the best printer in your hands.


There are numerous aspects that you want to consider while you are planning to buy the best printer device for your business. Factors include speed, consistency, efficiency and more importantly processing speed.

Before you go for a market survey you should be pretty much clear about your requirements. Cost and Print per page is also an important asset. Everyone tries to get the best things within an estimated budget.

I would like to suggest you examine all the factors to keep in mind and then make your decision.

About the Author!

Eliana Smith is a professional content strategist and writer at Printer Helpers. She used to take care of all the content management & marketing processes here. Along with that, she has great knowledge about the research field and all of her blogs are full of information. You can find her on Instagram.

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